Etiquette Rules for a Teacher Email List

The K12 Marketplace
Etiquette Rules for a Teacher Email List

Etiquette Rules for a Teacher Email List


Teachers don’t have a lot of time on their hands. Even when things slow down during the day, they’re trying to decompress from the challenges of interacting with students.

It seems like a million things all need to get done simultaneously, from grading papers to listening to various concerns. Your messaging to a teachers K-12 email list must break through that busy routine to make a positive impact.


How to Craft a Teacher Email that Follows Modern Etiquette

If your emails aren’t getting responses, it could be that you’re not following the etiquette rules for these interactions. Here are some ways to solve that problem.


1. Use Proper Technique When Writing to Your K-12 Email Database

The quickest way to get an email ignored to a teacher email list is to make spelling, punctuation, or grammar mistakes. These issues create a poor first impression that reflects on the quality of the conversation. Even a message without a full stop can be challenging to read, making it easy to ignore. [[1]]


2. Incorporate Appropriate Emphasis

Reading on a screen is much harder than comprehending information from a book or on paper. That means the layout and structure of your email are critical to your success. It helps to use shorter paragraphs and blank lines between each grouping instead of tab indentations or traditional rules developed for typewriters. [[2]]


Editing features, including bold text, might not show up in some email accounts. Don’t rely on these elements to convey your message.


3. Stop Using Capitals in Your Education Mailing Lists

When emails use CAPITAL LETTERS, the message conveyed to the reader is that you’re shouting at them. If you feel this technique is necessary to emphasize a single word, you can probably get away with using it once in your contact attempt. Anything more than that increases the risk that you’ll be seen as rude or obnoxious. [[3]]


4. Avoid Emoticons and Abbreviations in Your K-12 Email List

A note sent to your teacher email list shouldn’t be treated as an SMS text. Try to follow the formal conventions of composing a letter, even if you’re sending a sales pitch. Even though terms like BTW (by the way) or FTW (for the win). Emojis are rarely a good idea, and emoticons fit into that category. Resist the urge to send smiley faces as a way to convey emotion. Use powerful words instead, such as “elation” or “bliss.” [[4]]


5. Understand the Situation

Each school district faces unique challenges. If you send the same form letter to your entire teacher email list, the information or pitch will invariably sound hollow to some. When your communication is no longer seen as valuable, the risk of an unsubscribe click rises. Try to segment your subscribers, then compose specific notes that address their problems or concerns to have your marketing efforts leave a more meaningful impact. [[5]]


By following these etiquette rules when communicating with teachers, you’ll be more likely to see positive results. Consistency is the key. When your value propositions make sense and deliver results, you’ll see clicks and sales rise.


Since 2012 K12 Data has been a pioneer in delivering education mailing lists. We invented the Build A List platform and others followed 7yrs later. There’s nothing that compares to going online, ordering a quality principal email list or superintendent email list and having it auto-delivered within 1-2 minutes. No back and forth emails or phone tag games- just straightforward ordering and pricing. No bull. Try K12 data today and see the clear difference of our education email lists.






Comments are moderated. This will show up here once the administrator approves it.